LMS certificates and training records
Document completed training with course diplomas and training history in Jahopp. Connect the record to the right person and course. Requirements for external certificates, expiry monitoring and renewal are reviewed as a customer-specific setup.
How do course diplomas work?
An administrator or authorised educator prepares a diploma template and connects it to the training. The template can include participant name, training name, completion date, issuer and a signature line. After the required course or package is completed, the learner can download a PDF diploma when a template is assigned.
For classroom training, the record depends on registered completion for the relevant booking. A diploma documents the completed training; an external certification may require additional assessment by its issuer.
Who can access a learner’s diploma?
Learners can download their own eligible diplomas. A responsible manager can access a diploma for an employee they manage. Group and customer administrators are checked against the applicable access rules; installation administrators can have wider access. Completion requirements still apply to the diploma being downloaded.
Define who may create templates, follow up employees and download records. These are different tasks. Test access with the intended roles and employees, including a person outside the local responsibility area.
Use training history as a basis for skills follow-up
Completed courses and diplomas support conversations about training, staffing and further development. Start with the courses required for each task and review the records alongside practical experience and guidance. Course completion alone does not certify every professional skill.
For example, a project team can review which people have completed an internal introduction before starting work. Confirm external qualification requirements separately.
External certificates, validity and renewal
If you need a register of externally issued certificates, expiry monitoring, renewal reminders or CV records, we first review your process and data sources. These requirements are scoped as a customer-specific setup and are not assumed to be included in course diplomas.
- Which issuer and record establish validity?
- Who updates expiry dates and approves the evidence?
- Who receives reminders and may see individual records?
- Does the workflow require an external system or integration?
Verify the workflow with a real example
Complete an example course, download the learner’s PDF and ask the responsible manager to open the same employee’s progress. Then test a manager outside that responsibility area. Compare the result with the training report.
Reporting, exports and permissions · Five tasks for your LMS demo
Define the training records your organisation needs
Tell us about required training, diploma recipients and any external certificate requirements. We will separate existing functionality from the configuration and additional work needed.